Job Description:

Our client, a boutique investment house in Edinburgh, is looking for a Personal Assistant to provide a professional and comprehensive range of administrative and secretarial support to the Chairman. The successful candidate will have previous PA/EA experience and will be accustomed to dealing with those at Board/Executive level.

This is an office-based position in central Edinburgh.

Essential Skills/Experience:

• Previous experience of working as a Personal Assistant or Executive Assistant in a small- or medium-sized company (preferably, within the financial services sector or similar professional environment) (essential).
• Knowledge and experience of dealing with shareholders, liaising with Companies House, preparing tax forms, and accounts (highly desirable).
• University degree or equivalent work experience.
• Self-starter with the ability to take initiative.
• Effective communication skills both face-to-face and over the telephone.
• Strong time management skills with the ability to meet deadlines and prioritise effectively.
• Excellent attention to detail.
• Highly motivated and enthusiastic about providing an excellent service and support.
• Strong team player with confidence working independently and using own initiative.
• Discretion and confidentiality are paramount.
• Excellent Microsoft Office skills.

Core Responsibilities:

• Effective diary management, co-ordinate work schedules, prepare meetings and manage agendas, compile reports, issue papers within agreed timescales, manage venues.
• Arrange company, shareholder, and client meetings.
• Support the team with day-to-day financial administration
• Process and categorise necessary documentation after every meeting.
• Effective email system management, ensure emails are responded to appropriately and in a timely manner.
• Management of all aspects of travel.
• Effectively field internal and external telephone calls.
• Creation and preparation of PowerPoint presentations and Excel spreadsheets as required.
• Maintain an efficient filing system, both paper and electronic.
• Maintain good working relationships externally and internally dealing with any queries or issues effectively.
• Keep written procedures for all tasks performed up to date and coherent.
• Carry out any other ad-hoc tasks special projects / assignments as required.

Benefits:

• Great company culture
• Competitive salary
• Wider Benefits package

Core-Asset Consulting is an equal opportunities recruiter and we welcome applications from everyone irrespective of age, disability, gender, gender identity or expression, race, colour, ethnic or national origin, sexual orientation, religion or belief, marital/civil partner status or pregnancy.

Job reference: 14570

To apply for this vacancy applicants must be eligible to work in the UK in accordance with the Immigration, Asylum and Nationality Act 2006.

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Core-Asset Consulting offers specialist recruitment services to asset management, accounting & finance, asset servicing, legal and the wider financial services sector in Scotland.

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