Job Description:

We are working on an excellent opportunity for a Board Administrator join a professional association based in Edinburgh or Oxford on a permanent basis. In this role, you will be a key point of connection and communication between the Board members, other volunteers and other key stakeholders and service providers.

Skills/Experience:

• Excellent administrative skills
• Good relationship management skills
• Experience working with senior Boards and Committees
• Excellent communication skills, with experience of adapting style to suit different audiences and formats
• Eye for detail, with ability to review and edit documents for clarity, consistency and quality
• Proven ability to proactively manage competing priorities and prioritise work accordingly
• Proven success in a flexible working environment, with ability to succeed as part of a virtual team
• Ability to work independently and be a self-starter
• Corporate secretary experience (desirable)
• Membership body experience (desirable)

Core Responsibilities:

• Organisation of meetings; collation of documents; preparation of agenda and papers; issuing packs prior to meetings; attendance at meetings; taking minutes; and following up on actions arising for the Boards and its committees.
• Maintenance of a register of credential holders and their contact details, and expeditious handling of lists of candidates for the designation.
• Maintenance of key governance documentation and process notes.
• Diary management, including managing the calendar for the Board and other committees.
• Building excellent working relationship with the Chair of the Board and wider leadership team.
• Oversee administration of payments to and from the association, including budget management and supporting internal/external audit processes. Liaise with the Finance Committee, external auditors and Finance team as required to ensure all financial controls and records are produced as necessary.
• Liaison and key point of contact for signatory associations
• Play a key role in identifying and delivering opportunities to improve the efficiency and effectiveness of governance and general administration
• Provide strategic and tactical marketing support, e.g. prepare and distribute marketing material, manage main platforms, i.e. website and social media, ensuring adherence to brand guidelines.
• Liaise with the Board and Strategy and Outreach Committee to ensure marketing meets the agreed Strategy.
• Oversee the maintenance and development of a secure website containing a database of holders and other relevant information as required, liaising with external web developers and managing the relationship.
• Reporting to Board, as required, on administration, promotion and growth of the credential and supporting Board committees on strategic and outreach initiatives.
• Support the events committee with development and delivery of the programme of in-house events and conferences and organisation of external events.

Benefits:

• A highly competitive salary
• Wider Benefits package

Core-Asset Consulting is an equal opportunities recruiter and we welcome applications from everyone irrespective of age, disability, gender, gender identity or expression, race, colour, ethnic or national origin, sexual orientation, religion or belief, marital/civil partner status or pregnancy.

Job reference: 16015

To apply for this vacancy applicants must be eligible to work in the UK in accordance with the Immigration, Asylum and Nationality Act 2006.

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Core-Asset Consulting offers specialist recruitment services to asset management, accounting & finance, asset servicing, legal and the wider financial services sector in Scotland.

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