Job Description:

We are working on an excellent opportunity for a Corporate Reception Coordinator to join a leading investment services firm. The successful candidate will act as the face of the business, providing a professional and welcoming front-of-house experience while ensuring the seamless management of reception, switchboard, and administrative duties. This position is 5 days in the office and offers the chance to be a key part of a dynamic and professional environment.

Skills/Experience:

• Previous telephony, reception and switchboard experience desired.
• Good working knowledge of Microsoft Office packages is essential, particularly Word/Excel/Outlook/Teams.
• Excellent organisational, time management and administrative skills.
• Knowledge of Financial Services would be beneficial but is not essential.
• Be able to provide 5-star service, presenting the professional image of the Company, in this front of house role and superb telephone manner & etiquette.
• Excellent oral and written communication skills.
• Confident character, able to adapt in demanding circumstances.
• Able to participate and contribute as a valued member of the office services team.
• Ability to work under pressure, whilst remaining calm and composed.
• Good attention to detail.

Core Responsibilities:

• Answer incoming phone calls to the required standard, giving callers an excellent first impression.
• Daily task of generating new clients letters; includes creating letters, proof reading, printing and sending multiple letters daily.
• Dealing with daily incoming mail, alongside the Reception Manager, processing, scanning and distributing.
• Meet and greet external visitors, liaise with the member of staff due at each meeting.
• Assist with the set up & set down of meeting rooms during large events, this will include physical moving of tables & chairs.
• Assist with the setup of large catered events up to 50 people for client/staff breakfasts & lunches and possible evening works on some occasions (rarely).
• Archiving company documents and sending to offsite storage, whilst maintaining accurate logs in Excel.
• Undertake specific tasks relating to general office services; assist with front of house meeting room set ups and set downs where needed, to include ordering catering, consumables, tea/coffee supplies and refreshments for meetings.
• Provide cover for the Reception Manager during holiday/sickness where necessary.
• Book travel - in-line with the company travel policy and sustainability drive.
• Offer general help to all visitors where appropriate (i.e. book taxis, offer directions to nearest public transport/local amenities if prompted).
• Maintain a clean and tidy reception area, ensuring the most current literature is in the display rack and newspapers/magazines are current.
• First Aid & Fire Marshal roles will be expected to be undertaken by this individual.
• Monthly company credit card reconciliations to be carried out within 5 days of the statement billing date and submitted to Finance on Proactis accounting system

Benefits:

• A highly competitive salary
• Wider Benefits package

Core-Asset Consulting is an equal opportunities recruiter and we welcome applications from everyone irrespective of age, disability, gender, gender identity or expression, race, colour, ethnic or national origin, sexual orientation, religion or belief, marital/civil partner status or pregnancy.

Job reference: 16064

To apply for this vacancy applicants must be eligible to work in the UK in accordance with the Immigration, Asylum and Nationality Act 2006.

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Core-Asset Consulting offers specialist recruitment services to asset management, accounting & finance, asset servicing, legal and the wider financial services sector in Scotland.

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